Asset Data Specialist

Please note that applications must be completed and submitted by 11:59 pm ET on the day prior to the close date listed on the job posting.

Mission: Provide Superior Services that Inspire Community Pride

Vision: To be the Community of Choice in Tampa Bay

Values: Integrity, Collaboration, Passion, Creativity

Largo's commitment to a High Performance Organization (HPO) model builds a flexible and resilient organization that intentionally builds leadership capacity at all levels of the organization.

CITY OF LARGO ... Naturally A Great Place to Work!

Closing:

03/1/2025

Salary:

$20.03 hourly rate

Job Summary:

The City of Largo is seeking a detail-oriented Asset Data Specialist to assist in a full range of asset management functions and Geographic Information Systems (GIS) duties. This role supports various asset management programs, including ESRI Mapping Products, VueWorks, RTA, and Routewear, ensuring accurate data collection, validation, and maintenance.

Under the supervision of the Asset Management Data Coordinator, this position plays a key role in enhancing the City's asset management system through on-site inspections, data analysis, and GIS mapping.

Key Responsibilities:
Assist in the development, maintenance, and analysis of GIS data related to City infrastructure and assets.
Support the use of asset management software, including VueWorks, RTA, and Routewear, to track and manage City assets.
Conduct on-site inspections to verify and validate asset data accuracy.
Utilize ESRI Mapping Products for spatial analysis and mapping.
Collaborate with various departments to ensure asset data is up to date and accessible.
Perform data entry, quality control, and reporting to support asset management decisions.
Troubleshoot and resolve GIS and asset management software issues as needed.

Qualifications & Skills:
Associate’s or Bachelor’s degree in GIS, Geography, Engineering, Computer Science, or a related field (or equivalent experience).
Experience with ESRI ArcGIS and other GIS software.
Familiarity with VueWorks, RTA, Routewear, or similar asset management programs is a plus.
Strong analytical skills with attention to detail in data validation and reporting.
Ability to conduct field inspections and interpret GIS data in real-world applications.
Strong communication and teamwork skills to support collaboration across departments.

If you have a passion for GIS, asset management, and improving City infrastructure, apply today!

ESSENTIAL DUTIES AND RESPONSIBILITIES:

All employees share components of leadership, management, technical, and team skills to assist in making the City of Largo the community of choice in Tampa Bay.

Leadership

• Demonstrates an understanding and reflection of the City’s mission, vision, and values and a commitment to achieve organizational goals aligned with the City’s strategic plan
• Champions a high-performance work culture that encourages and embraces new ideas, develops individuals and welcomes and encourages diverse perspectives
• Articulates strategic and innovative thinking and provides clarity to deliver superior services
• Approaches the job with enthusiasm and curiosity to promote a solutions-oriented work culture
• Recognizes ways to make the organization better through the utilization of data

Management

• Effectively manages assignments and priorities to ensure the fulfillment of projects, tasks, and responsibilities
• Follows suggested procedures to ensure the highest standards of risk management, employee safety, and risk avoidance
• Recommends policies, procedures, and training in concert with other department personnel
• Ensures workflow processes are documented and followed across the department and works with team members to ensure that the proper information is being captured

Technical

• Creates, runs, and understands reports using Microsoft Power BI, Excel, and other reporting tools to support asset management decisions
• Understands the databases for multiple asset management systems to provide information to operational managers looking for data to support their operational needs
• Captures, manages, and shares asset information (condition, age, cost, etc.) according to established processes with various departmental cross-functional teams, including Finance, Engineering Services, Public Works, and Environmental Services
• Conducts on-site inspections of City assets (e.g., infrastructure, equipment) to verify or collect relevant data
• Supports the creation and modification of datasets and maps in geographic information systems (GIS) as needed by the department
• Assists in the inputting, sorting, correcting, and allocating of asset data to ensure its integrity and usability among Public Works staff
• Follows established protocols and procedures for using the City’s electronic asset management system to maintain data accuracy
• Assists with running management and key performance indicator (KPI) analyses as directed
• Documents workflow processes and learns to improve data collection and reporting methods

Team Skills

• Supports honest and transparent decision-making
• Collaborates with the IT Department and the Asset Management Data Coordinators to troubleshoot basic GIS and data-related issues
• Works closely with cross-functional teams to share and validate asset data
• Collaborates with all team members in a way that builds upon ideas and takes personal accountability and ownership of projects, roles, and assignments
• Openly exhibits a positive attitude, in words and action, and encourages others to do the same
• Attends relevant training sessions and provides input on process improvements
• Demonstrates courteous and cooperative behavior when interacting with clients, visitors, City staff, and elected officials; acts in a manner that promotes a harmonious and effective workplace environment

Performs related work as required.

EMERGENCY RESPONSE STATUS: As a condition of employment, City of Largo employees will be required to work as directed during an undeclared and/or a declared emergency. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the official job description.

MINIMUM QUALIFICATIONS

Education and Experience:

• Associate’s degree in geographic information systems (GIS), data analytics, or a closely related field and four (4) years of directly related experience or equivalency of training and experience
• Asset management software experience preferred
• Valid Driver's License

Knowledge, Skills, and Abilities: 

• Knowledge of report-writing software
• Knowledge of ArcGIS
• Working knowledge of record-keeping principles and practices
• Ability to understand asset life cycle data
• Ability to maintain accurate and interrelated database records

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

Work Environment:  70% inside a climate-controlled building and 30% outside, which includes driving.

Physical Requirements:  The essential functions of the job require sitting approximately five (5) hours per day, standing approximately two (2) hours per day, and walking approximately one (1) hour per day.  The work requires frequent bending/stooping, climbing, crawling, fine manipulations, grasping, kneeling, pulling, pushing, reaching, repetitive motion, lifting/carrying objects weighing up to 15 pounds, and occasional lifting/carrying objects weighing 15 to 44 pounds.  On rare occasions, the work requires lifting/carrying objects weighing 45 pounds and over.

Sensory Requirements:  Hearing: Enough to understand what others are saying in normal conversation in person and on the telephone, the ability to detect specific noises, and the proper equipment operation.  Speaking: Enough to communicate orally with others in person, on the phone, and while giving formal presentations to groups.  Seeing: Enough to see and read computer monitor screens, operate a vehicle, inspect sites, and read fine print.

Driving Requirements:  The work requires frequent driving and a valid Florida Driver’s License.
Technology: The work requires the ability to operate telephones, smartphones, tablets, photocopiers, printers, desktops, laptop computers, calculators, and all associated software. It also requires proficiency with computer hardware and software programs, including word processing, spreadsheet and/or database applications, internet applications, and database management.

IMPORTANT INFORMATION:

No - DRUG TESTING (Safety Sensitive)

No - CHILDCARE FINGERPRINTING

Yes - CREDIT CHECK

No - FDLE AND CJSTC SECURITY CLEARANCE: As mandated by the FDLE, CJSTC, and the Largo Police Department, this position may be subject to additional security clearances due to access to the police department facility or police department's electronic data.