Data Management Officer

ROLE PURPOSE:  

Kolaborasi untuk Edukasi Anak Indonesia (KREASI), or Collaboration for the Education of Indonesian Children, is a program designed to accelerate the improvement of literacy, numeracy, and character education for preschool and primary school students in 8 districts across 4 provinces in Indonesia. The Global Partnership for Education (GPE) funds the program through the Multiplier Grant allocated for Indonesia, leveraging the Australian Government's Department of Foreign Affairs and Trade (DFAT) investment for its INOVASI Phase 3 program.  

KREASI, and its Grant Agent, Save the Children Australia and Save the Children Indonesia as the in-country representatives, were appointed by the Ministry of Education, Culture, Research, and Technology (MoECRT) and the Ministry of Religious Affairs (MoRA), with the endorsement of Mitra Pendidikan Indonesia / Local Education Group (MPI/LEG), a consortium of 17 international and local education stakeholder organizations. The program is closely aligned with Indonesia's national education goals, particularly the Merdeka Belajar initiative, which emphasizes essential and flexible learning processes tailored to each student's interests, talents, and needs, focusing on holistic, relevant, and sustainable education.  

This program will synergize its strategies and implementation with the successful DFAT's INOVASI program. This alignment ensures that KREASI adheres to proven practices and complements Indonesia's national education strategies.  

Through extensive consultations with national, provincial, and district stakeholders, KREASI has been designed to address the specific needs of targeted regions by improving curriculum and assessment processes, enhancing teaching practices, fostering educational leadership, and ensuring child protection in education. The program strongly emphasizes Gender Equality, Disability, and Social Inclusion (GEDSI), as well as climate change education, ensuring that the most marginalized children, including those with disabilities, have access to quality education in safe and inclusive environments.  

With a commitment to sustainability and systemic change, KREASI aims to empower local government stakeholders, partners, and communities, ensuring that the gains achieved through the program are both impactful and enduring. At the national level, Save the Children operates under MoECRT and MoRA's supervision and is in closely with MPI/LEG to ensure that the program contributes to systemic and transformational change within Indonesia's education sector. 

The Data Management Officer serves as the primary contact for the KREASI MEAL team regarding data management, analysis, and visualization of project data. Additionally, the Data Quality Analyst prepared data required for reports to the National KREASI MEAL team. The Data Management Officer also participates in operational research and various assessments as needed. Their responsibilities include providing technical assistance to KREASI program, as well as to district MEAL Officer on data quality and analysis. 

KEY AREAS OF ACCOUNTABILITY:  

Major Responsibilities:  

• Consolidate the data needed and source documents within specified time limits for KREASI activities in national and all district from District Partners MEAL Officer 
• Together with the district KREASI MEAL Officer Manager, analyzing monitoring and evaluation data, tracking project targets and indicators to measure performance, and proposing improvements to enhance KREASI program  
• Under support by KREASI Partnership and AWARD Specialist, pProvide technical assistance to Partners MEAL officers in data collection, data entry, quality checks, data processing, and analysis of KREASI program implementation data 
• Organize and sort the data according to established priorities. 
• Compile, verify the accuracy of, and sort information to prepare source data for entry. 
• Enter beneficiaries’, quality benchmark, IPTT and other data tracking data into PMIS databases accurately and efficiently. 
• Regularly review and update database records to reflect any changes or new information. 
• Collaborate with team members to streamline data collection and entry processes. 
• Matching data in the system with the source data. 
• Under supervision by the KREASI MEAL Manager, provide quarterly MEAL information regarding local partners' performance regarding program KPI. 
• Utilize data program techniques and procedures to manage and monitor data effectively 
• Spot checks, and troubleshooting of collected data to Address any discrepancies or issues identified 
• Collaborate with Partners dDistrict MEAL Officer to ensure accurate data collection and reporting 
• In consultation with the REALM Manager support implementation research and assessment in the province and districts, ensuring data quality checks are conducted during fieldwork 

General  

Any other task & responsibilities given by the Supervisor and to comply with Save the Children and Save the Children Indonesia's policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

QUALIFICATIONS AND EXPERIENCE 

Required Professional Experience 

• 2 or more years of full-time technical & professional experience in a similar role. 
• Proven experience in Data Management and vizualisation preferably in a similar role. 

Required Education, training, license, registration, and certification; 

• University degree in business administration, computer science, or any related fields 
• Knowledge of child protection / child rights 
• Computer literate mainly with MSOffice software package 
• Good communication skills and ability learn new methods in data management. 
• Demonstrable creative thinking and innovation skills 

Preferred Knowledge and Qualifications; 

• Bachelor’s degree in Project Management, Social Sciences, Education, or a related field. 
• Proficiency in using spreadsheet software (e.g., Microsoft Excel, Google Sheets) and online forms. 
• Fast and accurate typing skills with a high level of attention to detail. 
• Strong organizational skills and the ability to prioritize tasks effectively. 
• Excellent communication skills, both written and verbal. 
• Ability to work independently with minimal supervision, as well as collaboratively in a team environment. 
• Familiarity with database management systems and data analysis tools is a plus. 
• Commitment to maintaining confidentiality and adhering to data protection regulations. 
• Adaptability and willingness to learn new skills and technologies as needed.