AI Program Manager

About The Team

Rubrik is on a mission to secure the world’s data and our Legal Team is committed to supporting this mission, offering critical guidance across many areas of the business. Rubrik’s Legal Team offers tremendous opportunities for team members, handling everything from contracts, vendor agreements, and lease agreements, to more robust areas like intellectual property, employment law, privacy, trade compliance, and litigation. Our Legal Team has a culture that encourages great ideas and debate as we build an iconic company together with a sense of ownership and autonomy. Rubrik is at a pivotal moment in its story. Join us and let’s be unstoppable, together.

About the role

Rubrik is looking for an experienced and motivated AI Program Manager to join the AI Legal team. You will play a crucial role in accelerating Rubrik’s AI programs and initiatives and ensure smooth day-to-day operations. You will report to Rubrik’s Senior AI Counsel and work closely with cross-functional teams, including Product, Engineering, Procurement, Information Security, and IT to boost productivity and ensure seamless execution of activities, project management, and process improvement. We are looking for someone technically sharp and analytical but who also has a knack for understanding business and strategic needs of an organization. This role requires a combination of technical proficiency, attention to detail, and organizational and communication skills. You’ll be instrumental in scaling Rubrik’s AI operations globally.

We are looking for candidates who are comfortable working with tech executives and vendors, and able to work efficiently and cross-functionally to execute on behalf of Rubrik’s AI Committee and AI Governance Subcommittee, enabling Rubrik to harness the power of AI in a secure and responsible manner. You have executive communication skills and are proficient at running technical meetings. You are self-directed and a strategic problem solver.  Finally, you can handle complexity and ambiguity with proven ability to drive multiple programs concurrently and manage competing priorities. 

What You’ll Do:

• Project Management:
• Drive technical & strategic AI programs and build strong partnerships with key cross-functional stakeholders including but not limited to Engineering, Product, Procurement, Information Security, and IT to drive business goals and ensure program success. 
• Coordinate cross-functional teams for project execution and monitor progress.
• Communicate effectively with stakeholders across the organization on matters related to area of responsibility.
• Legal Operations Support:
• Provide operational and administrative support to the AI Legal team, including coordinating meetings, preparing documentation, and maintaining records.
• Manage the intake and processing of AI tool requests from various departments.
• Conduct research regarding legal and technical issues.
• Process Improvement:
• Analyze existing AI processes and workflows to identify areas for improvement and implement best practices.
• Develop and maintain standard operating procedures (SOPs) for AI operations.
• Technology and Record Management:
• Implement, manage, and optimize technology solutions.
• Create and implement employee training relating to AI tools, policies, and processes.
• Oversee and manage AI Legal team records, ensuring accuracy and completeness.

Experience You’ll Need:

• 5-8 years of experience in program management or legal operations.
• Strong understanding of Artificial Intelligence technology and concepts, including machine learning, large language models (LLMs), Retrieval-Augmented Generation (RAG), and Generative AI.
• Detail-oriented mindset with a focus on accuracy and quality in project execution and data analysis.
• Capable of strong individual contribution and influence across non-direct reporting teams.
• Proven track record in project and business management with outstanding organizational skills and attention to detail.
• Experience leading and executing projects in a complex organizational environment and working on several diverse projects at the same time.
• Superb communication skills in both verbal and written forms, with the ability to craft and deliver content to operating teams as well as senior executives.
• Ability to excel in ambiguity and demonstrate solid judgment and rigor while executing in a fast-paced environment.
• Strong analytical skills with the ability to interpret data and derive actionable insights.
• Excellent with Google Suite and Slack.
• Data driven and passionate about AI tools and technology.

Nice To Haves:

• BS in Computer Science, Engineering, Information Technology, or a related technical field or JD degree or equivalent from an accredited law school.
• 5+ years experience at a large tech company or law firm leading AI and/or legal operations and program management.
• Cybersecurity awareness and understanding of industry standards and regulations (e.g., EU AI Act, NIST AI RMF, GDPR, CCPA).

Join Us in Securing the World's Data

Rubrik (NYSE: RBRK) is on a mission to secure the world’s data. With Zero Trust Data Security™, we help organizations achieve business resilience against cyberattacks, malicious insiders, and operational disruptions. Rubrik Security Cloud, powered by machine learning, secures data across enterprise, cloud, and SaaS applications. We help organizations uphold data integrity, deliver data availability that withstands adverse conditions, continuously monitor data risks and threats, and restore businesses with their data when infrastructure is attacked.

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Inclusion @ Rubrik

At Rubrik, we are dedicated to fostering a culture where people from all backgrounds are valued, feel they belong, and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the world’s data.

Our goal is to hire and promote the best talent, regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential.

Our inclusion strategy focuses on three core areas of our business and culture:

• Our Company: We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.

• Our Culture: We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging, can thrive, and do their best work. Your contributions help us innovate and break boundaries.

• Our Communities: We are dedicated to expanding our engagement with the communities we operate in, creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik, contributing to safer and stronger communities.

Equal Opportunity Employer/Veterans/Disabled

Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Rubrik provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Rubrik complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact us at hr@rubrik.com if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

EEO IS THE LAW

NOTIFICATION OF EMPLOYEE RIGHTS UNDER FEDERAL LABOR LAWS