Assistant Director, Faculty Affairs and Planning

Position Title:

Assistant Director, Faculty Affairs and Planning

Position Type:

Regular

Hiring Range:

$79,400 - $85,400 annual; Compensation will be based on education, experience, skills relevant to the role and internal equity.

Pay Frequency:

Annual

POSITION PURPOSE 

The Assistant Director of Faculty Affairs and Planning in the Leavey School of Business is responsible for the management of faculty affairs for Leavey including but not limited to all contractual and operational and planning support. This position requires interpersonal and analytical skills which will enable the incumbent to administer in a manner that is adaptive, responsive, innovative, and technologically skilled, exhibiting excellence in administration and service.

The Assistant Director is critical to the daily operations of the Business School and serves as a liaison to academic leadership including the Dean, the Dean’s Leadership team, and the academic department chairs.

Essential Duties and Responsibilities 

1. Faculty Affairs

• Leads contract review process including first level assessment in advance of any contract approval or submission for all faculty with Leavey; ensure compliance with all Federal, State, Local and University laws, rules, regulations, policies and procedures; ensure expenditures are within established budgets.

• Collaborate with the Dean and Senior Assistant Dean of Finance & Administration to administer the School’s faculty contracting process; preparing all contracting documents, coordinating approvals, executing contracts, reviewing status of all contracts monthly, processing payment of contracts; and processing the closing of all contracts including all faculty categories of employment.

• In collaboration with Sr. AD of Finance & Administration, track and report on all financial expenditures related to Leavey faculty affairs, including but not limited to salaries, and supplemental pay, etc.

• Work in coordination with the Director of Finance and Administration on faculty grants. 

• Keep accurate records on all rank and tenure information related to faculty within the Leavey School of Business, including but not limited to course releases, overloads, and research support.

• Manage faculty accomplishments, merit performance scores, faculty personnel records, annual review of research proposals, and allocation of grants, in consultation with Dean, and Sr. Assistant and Associate Dean(s).

• Collaborate with the Leavey Rank and Tenure Committee including oversight of preparation of applicant packages, external review processes, and processing of confidential materials.

• Oversee onboarding process for all new faculty at the Leavey School of Business, in collaboration with the Sr. AD of Finance and Administration and Associate Dean.

• Provides reporting support for all faculty operating budgets, to Sr. Asst. Dean.

• Manage Annual PPN process. 

2. Academic Planning and Curriculum Management:

• Facilitate the internal and external curriculum approval processes and help coordinate the annual catalog, collaborating with Academic Departments to ensure accuracy and clear communication.

• Learn the scheduling process, and Workday Student processes internal to Leavey including course master file updates, prerequisite entries, section data updates, and classroom assignments.

• Conduct audits and generate reports related to enrollment and curriculum to ensure adherence to academic and institutional standards.

• Maintain the internal Leavey course schedule builder documents, working closely with Department Managers.  
   

3. Assessment and Data Analytics:

• Work closely with the Senior Assistant Dean on assessment activities within the school to assist with evaluating academic and administrative effectiveness.

• Design, conduct, and analyze surveys and other evaluation instruments to measure student learning outcomes, program effectiveness, and institutional performance.

• Work on assessment related reports and dashboards as needed to help drive continuous improvement.

• Oversee the operations and maintenance of assessment-related software and data systems, ensuring data integrity, accuracy, and security.

4. Collaboration and Representation:

• Represent Leavey on the SCU University Assessment Committee.

• Work collaboratively with the Dean, the Chair of the ULT, the Chair of the GPC, and other key faculty and staff in the Leavey School to manage all aspects of the assessment of its undergraduate and graduate curricular Program Learning Goals and Objectives

• Complete special projects and other duties as assigned

Qualifications 
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge

• Knowledge of and experience with essential computer programs, and familiarity with Workday helpful.

Skills & Abilities

• Polished interpersonal skills, with the ability to handle difficult or demanding constituents tactfully.

• Ability to work effectively with faculty, students and staff as well as university administrators at various levels.

• Ability to handle multiple projects, set priorities, exceed deadlines, and maintain a high level of performance in a fast-paced environment with frequent interruptions.

• Ability to work effectively with staff across non-hierarchical relationships.

• Ability to maintain a high level of confidentiality

• Expertise in system-level relational databases and data extraction with SQL, and Tableau; familiarity with data warehouse concepts.

• Experience with statistical computing languages (e.g., R, Python).

• Proven ability to develop, implement, and supervise curriculum assessment programs.

• Proficiency with Google and Microsoft Office Suite (including Excel, Outlook, Word, PowerPoint, Docs, and Sheets).

Education and/or Experience

• Bachelor's degree required; 3-5 years of experience.. 

• Experience in higher education administration is preferred.

Physical Demands 
 

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.

• May be required to travel to other buildings on the campus.

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

• May be required to occasionally travel to outside customers, vendors or suppliers.

Work Environment
 

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office and computer lab environment.

• Mostly an indoor office environment with windows.

• Offices with equipment noise.

• Offices with frequent interruptions.

EEO Statement​

Santa Clara University is an equal opportunity employer.  For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).     

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services  website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.