Manager, Data Analysis

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Job Location (Full Address):

601 Elmwood Ave, Rochester, New York, United States of America, 14642

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

910088 Pediatrics Neonatology

Work Shift:

UR - Day (United States of America)

Range:

UR URG 113

Compensation Range:

$77,216.00 - $115,824.00

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

GENERAL PURPOSE
The NICU Data Manager will apply specialized clinical knowledge regarding data definition, coding, and accreditation standards and best practices. Ensures timely, accurate and quality submission of all data registry elements. Prioritize, organize and meet tight deadlines for multiple concurrent tasks and team requests. Develop database structures and features customized to departmental needs. Creation and ongoing monitoring of procedures to ensure data integrity. Prepare and present performance reports to leadership. Perform database maintenance, migration and upgrading hardware and software. Identify process improvement efforts and conducts surveys and audits. Designs and manages SharePoint and intranet website. Organize quality reports, review outcomes, and identify process improvements. Develops workflows and priorities for data collection and reporting. Oversees Documentation Office and data staff. Provides direction and resources to departmental staff. Develops protocols and tools to achieve department and staff goals.

ESSENTIAL FUNCTIONS

• Directs and devises methods for gathering information, analyzing and interpreting data; prepares reports and makes recommendations which may have policy implications. Creating Relational databases such as MS Access. Data Management of Neodata, NYS NICU Perinatal Data system NICU Module, HERDS, and various QI Databases. Ensure accurate recording of metrics into Neodata and internal databases which include demographic, maternal, pregnancy, delivery, clinical and outcome variables for NICU patients. Transform, create and modify extensive queries using VBA coding and SQL. Develop and maintain VBA macros within Excel to ensure efficient data processing and visualization within various dashboards and QI monitoring projects.  
• Leads and determines best practices and develops actionable insights and recommendations for departmental needs or issues. Collaborate with team to understand the scope of project, best data sources, and develop reporting metrics. Engage in ongoing communication with team members to address technical queries and provide solutions. Research and propose new strategies to enhance EMR data integration in workflows and registry abstractions. Regional NYS NICU Module Registry Coordinator requiring collaboration with and mentoring staff at affiliate hospitals. Participate in Statewide Perinatal Data System (SPDS) committee meetings for the Finger Lakes region and prepare SPDS reports. Communicate with registry staff in the NICUs at affiliate hospitals (Rochester General Hospital and Arnot-Ogden).  Provide education and training for new and existing staff, clarify registry data definitions, troubleshoot data entry issues and perform data analyses for affiliate NICUs as required.  Meet with affiliate registry staff as needed.
• Collects data needs, determines technical issues, and develops ad-hoc reports by working with department to identify and execute analytical requirements. Advanced processing of electronic stored information into multiple systems including hands on file manipulations and conversion.  Develop data workflows and validation. Conduct chart abstractions including identifying eligible patients, apply definitions, and validating data.
• Develops predictive models, data mining and custom analysis to support departments quality improvement and research activities. Handles special analytical projects throughout pediatrics. Works with faculty, administrative staff, and community groups to establish plans and procedures of conducting studies and clarify problems as they arise. Identify and explain strength and limitations of available data fields. Performs and interprets data studies some which related to patient survival, hospital acquired infections, growth and nutrition, billing/finance, tracking of diagnoses, procedures and outcomes. Analyzes results and prepares reports with recommendations; reviews report of studies completed by subordinates; prepares commentary on projects in process.
• Oversee a team of data analytic professionals. Directs staff activities in gathering, compiling, and analyzing information. Streamline workflows and develop opportunities to ensure accuracy and efficiency for all data related activities. Oversee the onboarding of data analytics staff and provide tools and resources. Train new departmental staff on MS access queries and reports as needed. Monitor staff progress towards self and departmental goals and provide further direction as needed. Ensure staff are providing accurate data documentation and reporting through development of audit tools. Engage staff in department projects that advance skills and knowledge.
• Designs and implements action plans to upgrade support tools such as Neodata and eNICQ applications. Validates rollout of software upgrades, interfaces with EPIC to Neodata and eNICQ. Provides technical definitions, design and creation of database environment. Create user accounts; provide database access and training as requested. Create plan, perform testing and communicate with frequent database users for major database changes, such as implementation of new billing codes or software upgrades.

QUALIFICATIONS

Required:

• Bachelor’s Degree.
• 5 years of relevant experience in office and/or hospital environment. 
• Experience with database management, clinical data abstraction and interpretation, as well as programming and report building.
• Or equivalent combination of education and experience required.
• Extensive Microsoft Office skills especially MS Access.
• Must be extremely organized, detailed oriented and excellent follow through on ongoing/recurring tasks.
• Additionally, data accuracy is essential.
• Ideal candidate will have highly specialized knowledge with medical terminology as well familiarity of clinical unit workflow.
• Experience with data reporting to multiple agencies preferred but not required.
• Must be able to function independently, clearly synthesize data from multiple sources and develop work validation techniques. 
• Sound professional judgement and ability to prioritize from competing demands.

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