Assistant Director, Events and Engagement, Wharton AI & Analytics Initiative

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Director, Events and Engagement, Wharton AI & Analytics Initiative

Job Profile Title

Associate Director B

Job Description Summary

The Wharton AI & Analytics Initiative (WAIAI) is advancing cutting-edge applications of AI and data science in modern business, with the keen understanding that artificial intelligence is transforming how we live, learn, and work. WAIAI spearheads innovative student learning experiences, faculty research opportunities, and thought partnerships with industry experts and practitioners. Our work also extends to K-12 education, preparing the next generation to leverage AI and data science to its full potential, as well as executive education to train the existing workforce in modern AI and statistical methods.

Job Description

The Assistant Director of Events & Engagement will provide day-to-day operational support to WAIAI and its affiliated centers and will lead the execution of conferences, convenings, events and student programs. 

Responsibilities include: 
• Work with faculty and staff leadership of WAIAI's affiliated centers to create and execute an annual plan for industry and academic conferences, student experiential learning programs, industry and research convenings, and student competitions. 
• Manage all event logistics for a portfolio of in-person, virtual, and hybrid events for WAIAI and our affiliated centers. This includes developing event budgets, leading registration processes using technology platforms, leading all event logistics, and assisting with speaker and sponsor management.  
• Facilitate communication with students, alumni, and organizations to move projects and events forward. Assist in the management of relationships with student organizations across Wharton and Penn to ensure programming is meeting student needs and interests. 
•  Streamline event marketing and registration processes using technology platforms. Serves as the event management platform resident expert, building and managing event registration for flagship events, establishing event registration templates, and training WAIAI staff. 
•  Work with the WAIAI marketing and communications team to manage communication for all events and student programs and coordinate all branded materials and promotional items. Communicate event marketing deadlines, expectations, and needs with stakeholders. 
• Assist in maintaining monthly, semester and annual event reports and track KPIs. Analyze data and report findings to develop strategies and best practices and inform decision-making. 
• Provide operational support to WAIAI and center faculty and staff as needed, including scheduling meetings, coordinating and executing meeting logistics and agendas, generating purchase orders for vendors and assisting with expense reconciliation. 

To apply, please submit a resume and cover letter.

Job Location - City, State

Philadelphia, Pennsylvania

Bachelor's Degree and 3 to 5 years of experience or equivalent combination of education and experience is required. The ideal candidate will have event experience. Must be able to work independently, multi-task, maintain confidential information and work with a diverse population. Strong interpersonal skills and ability to work on a team; excellent communication skills (speaking, writing, and listening); flexibility and creative problem solving.

Department / School

Wharton School

Pay Range

$43,919.00 - $65,000.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay