Data Coordinator, Wharton MBA Program Office

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Data Coordinator, Wharton MBA Program Office

Job Profile Title

Coordinator B

Job Description Summary

Founded in 1881 as the world’s first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education’s individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.

The Data Coordinator serves as the primary technical support for the Wharton MBA Program Office's institutional data needs, directly supporting the Director of Academic Operations in managing critical data functions. This role is responsible for statistical analysis, reporting, and database management to support course management, program planning, degree auditing, and survey administration.

Job Description

A key function of this role is ensuring efficient data operations for the MBA Program Office while collaborating with Wharton Computing and the Graduate Division Data Science team to enhance and maintain the platforms used for academic operations. The Data Coordinator will oversee data integrity, process automation, and system improvements to streamline workflows and improve efficiency across the MBA Program Office. Additionally, this role will work with Admissions, Student Life, Career Management, External Affairs, Academic Departments, and the University Registrar to manage institutional data projects.
 
Given its broad scope, the position requires handling student data from matriculation to graduation and working closely with the MBA Program Office's Records Coordinator to ensure accurate record-keeping and compliance with University policies.
 
Key Responsibilities:

• Provide direct data support to the Director of Academic Operations, ensuring seamless execution of academic processes.
• Produce statistical analyses and ad-hoc reports for course management, program planning, degree auditing, and survey management.
• Collaborate with Wharton Computing and the Graduate Division Data Science team to optimize and support the platforms they develop, ensuring seamless data integration and usability.
• Work with Wharton Computing to manage and enhance a suite of data products used by the MBA Program Office.
• Develop and maintain automated data processes to improve efficiency and reduce manual workload.
• Act as a liaison for data-related projects, working with stakeholders such as Admissions, Career Management, Student Life, External Affairs, Academic Departments, and the University Registrar.
• Ensure data accuracy and compliance with FERPA regulations, maintaining high standards for data integrity and security.
• Cross-train with the MBA Program Office's Records Coordinator to provide coverage as needed.

Qualifications

• Bachelor's Degree with 2-3 years of related experience or equivalent combination of education and experience is required
• Technical expertise: Strong familiarity with database querying, including proficiency using Snowflake, SAP Business Objects and SQL developer required.
• Data analysis & visualization: Intermediate to advanced skills in statistics, statistical analysis, and data visualization tools (e.g., Power BI, Tableau) required. 
• Programming proficiency: Experience with programming languages such as Python or R for data manipulation and analysis is highly preferred.
• Higher education systems knowledge: Familiarity with platforms such as Banner, Salesforce, and Degree Works is highly preferred. 
• Process automation: Experience improving workflows through automation, scripting, and advanced Excel (pivot tables, macros, VBA coding) preferred.
• Strong attention to detail and the ability to work efficiently in a fast-paced environment required.
• Effective communication skills for cross-functional collaboration and stakeholder engagement required. 

Job Location - City, State

Philadelphia, Pennsylvania

Coordinator B

Department / School

Wharton School

Pay Range

$55,000.00 - $55,491.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay