Assistant Program Director - Information Management

College: Bellini College of AI, Cybersecurity & Computing / 210800

Hours: Full Time, 40 Hours, 1FTE

Salary: Commensurate with qualifications and experience

Schedule: Hybrid

Please note we cannot offer visa sponsorship now or in the future for this position 

This position is responsible for contributing to Bellini College's mission through the key functions of program-level analytics and reporting, as well as college representation and coordination, in addition to tracking and monitoring university metric-based data, coordinating performance and accountability efforts. This vital role involves monitoring data related to departmental course offerings, tracking enrollment trends, tuition revenue, and curriculum changes. Additionally, managing the college’s external data submissions includes completing several major national surveys and reports (e.g., US. News and World Report, FL Board of Governors, IPEDS, and NCES). 

Serve as a college leader in the design and execution of college-centric data reporting and advanced analytics to support financial and strategic decision-making. This includes guiding resource allocation for AI, cybersecurity, and computing programs; informing program evaluations, accreditation proposals, and grant submissions; and supporting enrollment forecasting and capacity planning for specific courses. Leveraging institutional data platforms and specialized AI and machine-learning tools to assess program needs and generate actionable reports that inform curriculum development, technology adoption, and ongoing improvement efforts. Data-driven recommendations are provided to executive leadership, faculty, and college administration to help optimize academic and research initiatives.

Represent the Bellini College in collaborations with all other USF colleges and the Office of Decision Support (ODS) to align data standards, security/privacy protocols, and emerging analytics capabilities. To assist with university committees and task forces, advocating for the college’s policy, practice, and technology investment priorities. In addition to disseminating important notices or policy and practice changes, including student data governance updates, security advisories, and reporting requirements, back to appropriate college units and staff, ensuring consistent compliance and awareness across academic and support teams.

Reporting & Analysis

Access to internal and external data sources is utilized to compile reports and provide detailed analyses that support informed decision-making across a range of academic and budget-related matters. Serving as a data steward on the university’s Data Dive team and as a member of the university’s data-related advisory board ensures active participation in institutional data governance. Collaboration with multiple stakeholders is essential during the annual College Review process, including data validation, report and response preparation, and evaluation support. College data is also prepared and contextualized for special projects and ad hoc requests from units or upper-level administration.

Data Administrator
Serve as lead on internal data requests, offering analyses and collaborating on decision-making around academic strategies and fiscal budget-related matters. In addition to external data request submissions for national surveys, Florida BOG reports, and requests through ODS, URO, and the provost’s office. Makes recommendations for improvements to system tools, reports, and related policies and procedures.

Academic Administration
Represent the college on various university committees, such as those focused on enrollment management, scheduling, registration, and data systems, and share relevant information within the college as needed. Provide direction and oversight for department course schedulers to ensure accurate and timely scheduling. Additionally, offer back-up support on compliance-related matters, including textbook adoption, grade submissions, and accreditation requirements.

Course Scheduling & Curriculum Support
Monitor course enrollments to identify opportunities for improvement and respond to departmental requests for additional sections through research and team consultation, considering budgetary constraints and student degree-progression needs. Review and approve curriculum and course proposal changes, serving as the lead college approver for curriculum matters. Develop program-specific degree-progression flowcharts and collaborate with institutional offices to create or revise degree audits. Participate in the university’s Course Scheduling & Registration team to support coordinated academic planning and operations.

Performs other duties as assigned.

Minimum Requirements

Bachelor’s degree in data analytics, business intelligence, statistics or a field related to programmatic responsibilities and 3 years of professional experience in data reporting, analysis, or administration—preferably within higher education or a similarly complex, data-driven organization. Proficiency with institutional data systems (e.g., PeopleSoft/Oracle, Ellucian Banner or similar SIS); Strong command of SQL and advanced spreadsheet modeling (Excel); Experience building dashboards and visualizations in tools such as Tableau, Power BI, or Looker.

Preferred Requirements

Master’s degree in data analytics, business intelligence, statistics or in a field related to programmatic responsibilities and 3 years of professional experience in data reporting, analysis, or administration, preferably within higher education or a similarly complex, data-driven organization. Hands-on experience with Python or R for data manipulation, statistical analysis, or basic machine learning. Strong ability to translate complex data sets into clear, executive-level dashboards, narrative reports, and strategic recommendations

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead (hr-ADA-Request@usf.edu) to coordinate your accommodation request.

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here.