Information and Data Management Assistant

Information and Data Management Assistant

JOB DETAILS

LOCATION: < Gaza Strip >

CONTRACT TYPE: 6 months

JOB FAMILY: Programs

ONE OXFAM GRADE:  E1     

DEPARTMENT:

GLOBAL PROGRAMMES                                                                    

TEAM: Response– MEAL

SALARY: 66,239 – 114,690 ILS per annum

HOURS: Full time – 40 hours a week

FLEXIBLE WORKING

‘We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. We think this role would work particularly well as a fully Office-based.

COMMITMENT TO DIVERSITY AND INCLUSION

We are committed to ensuring diversity and gender equality within our organization.

JOB PURPOSE:

The Information and Data Management (IDM) Assistant plays a critical role in supporting Oxfam’s emergency response in the oPt through the development and management of a robust, accurate, and evidence-based information system. The postholder will be responsible for data collection, cleaning, validation, storage, visualization, and dissemination to enable real-time decision-making and quality reporting. The IDM Assistant ensures data accuracy, secure management, and accessibility for internal and external reporting needs including Sitrep, Oxfam Footprint, OQR, OPR, and donor reports.

JOB REPORTS TO

MEAL Specialist

ROLES REPORTING TO THIS JOB

NA

BUDGET RESPONSIBILITY

NA

GEOGRAPHICAL SCOPE

Gaza

IMPACT

Internally focussed  

KEY STAKEHOLDERS

Partners – Beneficiaries – Enumerators – Consultants- Program Staff

KEY RESPONSIBILITIES

Information & Data Management

• Design and maintain user-friendly databases and structured data management systems for project activities.
• Support the development and digitalization of tools (using KoboToolbox, SurveyCTO, Power Apps, etc.) to collect timely and reliable field data.
• Ensure compatibility of data tools with MEAL frameworks and program needs.
• Maintain structured databases, ensuring data is easily retrievable and securely archived.
• Ensure accurate and up-to-date tracking of beneficiary records, program reach, and key indicators.
• Coordinate closely with program teams to ensure timely and consistent data flow for internal and external reporting.
• Clean, verify, and validate program data to ensure reliability and consistency across program sectors (WASH, Protection, EFSVL, Gender etc.).
• Implement regular data quality checks with field teams and MEAL staff.
• Uphold data protection standards to prevent unauthorized access or misuse of information.

 

Data Visualization & Reporting

• Produce real-time dashboards and infographics using Excel, Power BI, or similar tools.
• Generate analysis products to support program reviews, learning events, and decision-making.
• Assist in developing of donor reports, situation reports (sitrep), OQR, OPR, and Oxfam Footprint reporting through timely and accurate data inputs.

• Manage proper archiving of MEAL tools, datasets, and reports in both digital and physical formats.
• Assist in the development, revision, and standardization of SOPs and templates related to information and data management.

 

Skills Development & Technical Support

• Provide technical support and orientation to staff and partners on data tools and reporting formats.

• Support the promotion and application of data protection and accountability standards within MEAL and programming teams
• Support learning and reflection processes by providing visual summaries, dashboards, and trend analyses on key indicators.
• Contribute to broader MEAL functions as required by the MEAL Specialist.
• Participate in relevant coordination forums and data-related working groups as needed.

 

General

• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here). 
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.

Key Attributes:

• Ability to demonstrate sensitivity to gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
•  Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

 

Job Dimensions:

• Works systematically and with limited supervision.
• Shows evidence of proficient time management and organisational skills.
• Reliable team member.
• Assumes responsibility for work of contractors / staff.
• Fast, efficient, accurate.
• Fully capable of performing all aspects of job

 

PERSON SPECIFICATION

Most importantly, every individual in Oxfam needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

 

                                                       

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity."

 

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

 

 

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

 Essential

• University degree in Information Management, Statistics, Computer Science, Social Sciences, or a related field.
• Minimum 2 years of experience in database development, data management, or MEAL roles in humanitarian/development settings.
• Strong proficiency in MS Excel, including use of formulas, pivot tables, conditional formatting, and macros.
• Experience with digital data collection tools (e.g., KoboToolbox, SurveyCTO, ODK).
• Familiarity with data visualization platforms (e.g., Power BI, Tableau).
• Knowledge of data protection standards and commitment to safe programming principles.
• Strong analytical, organizational, and communication skills.
• Ability to work under pressure and meet deadlines in a complex emergency environment.
• Demonstrated commitment to Oxfam’s values, including gender justice and accountability.

 

Desirable

• Experience working with NGOs or in emergency response contexts.
• Arabic and English language proficiency (written and spoken).
• Experience with Microsoft Power Apps and/or GIS/mapping tools.

 

SAFER RECRUITMENT

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.