Associate Director, Data Management & Reporting

Job Posting Title:

Associate Director, Data Management & Reporting

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Hiring Department:

University Development Office

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Aug 01, 2025

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

To serve as data specialist for the University Events team.

Responsibilities

• Create, manage, organize, and ensure the accuracy of mailing lists for all University Events and Experience initiatives and programs across campus.

• Manage data for audience segments that are commonly invited to presidential and development events - identify, document, and maintain sources for data and data review timelines.

• Coordinate correspondence and manage event registration collateral (name tags, place cards, table tents, etc.) including managing all onsite event check-in and registration for Presidential, Development and other University wide events.

• Manage event attendee data; assist supervisor with reports to identify trends in event attendance and giving history as requested using various reporting systems.

• Create mail merge documents, including envelope templates and address labels.

• Manage team events tracking spreadsheet and team Outlook calendar.

• Serve as in-house expert on event technologies including Qualtrics, Event Farm (or similar RSP management systems), Cognos, and Tableau for data organization and reporting, troubleshooting and updating event management database in conjunction with CRM.

• Standardize RSVP processes to streamline the data collection process and create a better donor experience across Texas Development, specifically building, testing, and managing systems for Presidential, Development and other University wide events.

• Perform systems analysis and work in conjunction with research team and supervisor to produce reports for various audiences and university leaders.

• Serve as liaison between University Events and the IT, Data Quality & Strategy, Reporting, Analytics and Data, and Prospect Research, Management & Analysis teams.

• Create, develop, train and maintain operations manual for data management to support University Event department practices.

• Provide strategic guidance regarding data collection, list building, and RSVP mechanisms to event shops at the CSU level and external entities and manage, maintain, and respond to RSVPs.

• Mentor and engage with UEE student worker positions as assigned.

• Performs other duties as assigned.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Required Qualifications

Bachelor's degree. A combination of two years of experience assisting with data or performing complex event related administrative functions. Proficiency in Microsoft Office Suite. Excellent verbal, written, and interpersonal communication skills. Excellent customer service skills. Professional demeanor and ability to interface effectively with a wide variety of staff, faculty, donors, and vendors. Experience working with sensitive information. Excellent organizational skills with attention to detail and resourcefulness. Demonstrated ability to work effectively in a team-oriented environment. Thrives in a fast-paced, high-stakes environment.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience using UT related systems, such as VIP, Box, Tableau, Cognos, Event Farm and Qualtrics.

Salary Range

$77,000 + depending on qualifications

Working Conditions

The role necessitates a non-standard work schedule, including nights, weekends, and periodic travel. Candidates must be able to adapt to changing priorities and be available outside of typical business hours.

Regular and consistent attendance is required in this job.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.