Area Manager Process - Digitalization

 

 

 

 

 

 

 

 

 

 

Job Description for 

Area Manager- Digitalization

 

 

 

 

 

 

 

 

 

 

Document Number

NAYA-HR-TS-JD-25

Version  / Revision

01 / 01

Date

23 / Aug / 2024

Prepared by

System Coordinator 

Reviewed by

Area Manager

Approved by

HOD

 

 

 

 

AMENDMENT DETAILS

 

Amendment Discard Insert Notes on Amendments       No

Date

dd.mm.yyyy

Details Rev No. Details Rev No.   1 16.12.2022 No Procedure 00

New Procedure 

NAYA-HR-TS-JD-25

01.00   2 23.08.2024

Revised Procedure 

NAYA-HR-TS-JD-25

01.00

Revised Procedure 

NAYA-HR-TS-JD-25

01.01 Annual Review Have Been done. No Changes required.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. JOB PURPOSE 

1. To sustain the growth and enhance the effectiveness & productivity of various functions in the organization, digital solutions are being increasingly adopted across the industries. In line with Industry 4.0 various analytical solutions are being implemented which majorly are equipping the users in predictive capabilities. The job requires thorough understanding of the involved approaches so that suitable digital solutions could be explored as per requirement, evaluated, implemented and utilized as intended.
2. Job requires understanding of functions of different departments in the organization, identify the scope for Digitization, Automation and Digitalization, plan effectively and execute them after due approvals, and ensure its utmost utilization.
3. The candidate must have executed some Digitalization initiatives in a process industry, especially refinery. 
4. The candidate must have good understanding about digital solutions relevant to a process industry such as Digital Twin, AI/ ML based predictive models for an equipment/ process, AR/ VR, PSV monitoring system, Robotic applications, Intelligent dashboards, Digital Turnaround/ Shut Down, IIoT systems, mechanical inspection, etc.
5. The candidate must understand various functions and list the use cases in consultation with end users.
6. A candidate must have good understanding about major sources of data in a process industry such as DCS, SCADA, IIoT Devices, LIMS, Blending systems, etc.
7. Job requires Teamwork skills with a results oriented commitment, good collaboration with all the stakeholders, analytical capabilities, report writing, presentation skill, etc. 

 

 

1. ORGANISATIONAL CHART

 

 

 

 

 

 

 

 

 

 

 

 

 

1. ACCOUNTABILITIES & RESPONSIBILITIES

 

 

 

RESPONSIBILITIES

 

ACTIVITIES

QUALITY MANAGEMENT SYSTEM 

• Active participation in the review & initial assessment of various functions, related constraints and challenges. Such reviews may require analysis of data from various sources and discussions with multiple stakeholders.

 

• Based on reviews and deliberations with various stakeholders, explore solutions leveraged with emerging technologies, understand them and carry out initial assessments for its adequacy against identified challenges.

 

Active participation in execution of emerging technologies based solutions which can provide edge to various functions in the refinery.

• Review all plant processes and advise on courses of action for the improvements.
• Review all the plant processes and identify the challenges.
• Coordination with all departments like Operations/Instruments (ISV), IT and vendors.

 

Collate data from past shutdowns/ Turn arounds, analyse them and explore ways for improvements with respect to Safety, effectiveness, productivity of deputed resources, inspection, monitoring of activities etc. which may be helpful in timely/ before time completion of the job. 

• Analyse data from various sources, identify areas of improvements and explore effective solutions.

 

Getting inputs related to Opex from all departments

Getting inputs on highlights, key challenges and focus area in refinery 

 

Prepare performance report to apprise management 

Coordinate with all departments to prepare refinery ABP Opex  Prepare tracking and variance analysis of refinery Opex Review of stock level for inventory control for MRP items of Chemicals & Catalysts Prepare Key highlights, Focus area, challenges in Refinery along with key critical performance indicators, KPIs  Systems, Policies & Procedures: To create a management framework in ISO 50001:2018 with the capability to achieve targeted gross margin performance improvement in Energy. Initiate development activities to enhance the skill levels  To develop, follow & improve Opex monitoring system Ensure Process is followed as per standard practice Ensure change requests are scrutinized and prepared in line with procedures. Management : To ensure achievement of targeted outcomes as efficiently as possible while at all times complying with process design standards & Statutory regulations

Review the performance and ensure timely action for optimal performance.

 

Ensure approvals of change proposals are obtained in an efficient manner.

 

Guide on conducting the test runs & preparation of test run / troubleshooting reports and finalize / issue performance reports. ENVIRONMENT MANAGEMENT SYSTEM Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations. To ensure adherence to the all health, safety, and environment systems during all process  activities General awareness on Environment Management in Refinery Operations Implementation of environment management procedures like Hazardous / Non Hazardous waste management OHSMS

HSEF - Care & Welfare:  To achieve a safe and healthy work place.

Authority:  To stop any unsafe job

Review of Safety Audit observations and firm up the course of actions for rectification Based on recommendations of the Safety audit reports , incident reports & root cause analysis, Initiate plant change modifications to improve safety in operations Monitor compliance with the controls Identify opportunities for enhancing HSEQ performance Ensure that all legal obligations are fulfilled within due time limits. EnMS  50001:2018

Energy Management systems ISO 50001:2018

 

Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System (EnMS)

In the capacity of Energy Manager; 
• Initiate activities to improve monitoring and process control to reduce energy costs.
• Analyze equipment performance with respect to energy efficiency.
• Ensure proper functioning and calibration of instruments required to assess level of energy consumption directly or indirectly.
• Establish a methodology how to accurately calculate the specific energy consumption of various products/services or activity of the refinery.
• Develop and manage training Programme for energy efficiency at operating levels.
• Develop integrated system of energy efficiency and environmental up gradation.
• Co-ordinate implementation of energy audit/efficiency improvement projects through external agencies.
• Establish an improved data recording, collection and analysis system to keep track of energy consumption.
• Prepare a scheme for efficient use of energy and its conservation and implement such scheme keeping in view of the economic stability of the investment.
• Establish and/or participate in information exchange with other energy managers of the same sector through association

 

Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programs (Energy action plan) and Energy performance as applicable PROCESS SAFETY MANAGEMENT PSM

Knowledge of Process Safety Management elements and procedures. (Process Safety Information and Process Hazard Analysis).

Maintain upto date list of chemicals, P&IDs, Cause & Effect Diagrams, Interlocks, alarms, 

Ensure Management of change process is followed at the area.

Tracking of MOC HAZOP recommendations.

Participate in Process Hazard Analysis (PHA) studies, Pre-Start up Safety Reviews (PSSR)

Participate / Lead root cause analysis, process near miss & Incident investigations.

Lead MOC HAZOPs studies.

Review and update Standard Operating Conditions / Integrated Operating Window.

 

 

1. KEY CHALLENGES

Ensuring effective implementation of emerging technologies based solutions and then maintaining them as per requirement.

 

1. KEY DECISIONS

1. Made by Jobholder:

Identification of most appropriate solutions vis-à-vis challenges faced by different department and demonstrate them to the users. 

1. Recommendations to superior:

Based on the challenges listed, explore multiple solutions and advice most appropriate solutions.

 

1. INTERACTIONS

1. Internal Interactions:
2. Interaction with various departments to understand their challenges and brief about possible solutions vis-à-vis latest technologies after exploring & evaluating various possible solutions.
3. Interactions with IT and OT people to clearly define implementation approach for an identified digital solution.

1. External Interactions:

Interaction with various vendors, like AspenTech, Honeywell, IPCOS, ABB, Yokogawa, Start- ups in Digital segment, etc. in case of any issues or support.

 

 

1. DIMENSIONS

1. Financial Dimensions:
2. N-A
3. Other Dimensions :

NA

1. Team Size:- Direct Reports:- 0 To 1

 

1. SKILLS & KNOWLEDGE

 

1. Educational Qualifications & Certifications:

Graduate Chemical Engineer

1. Relevant (Functional/Level) & Total Years of Experience:

Minimum 10 years of experience working process control, preferably in Refinery.

1. Functional Skills:

• Good knowledge of unit operation in oil refining, chemical and/or petrochemical industry, and/or a sound knowledge of the relevant chemical engineering principles behind these processes.
• Knowledge of data dressing, analysis and should be able to extract meaningful inferences.
• An eagerness to work in different cultures and difficult working environments
• Good understanding of the meaning and importance of static and dynamic process behavior.
• Good understanding of tools and technologies for Digital Transformation.
• Good understanding of the mathematical principles behind LP and QP optimization.
• Good understanding on OT security.

 

1. Behavioural Skills:

• Hard and Smart working, Self-Motivated, Sincere, Collaborative, goal oriented and should have good communication skills.

 

1. ACCOUNTABILITIES & RESPONSIBILITIES

 

 

 

RESPONSIBILITIES

 

ACTIVITIES

QUALITY MANAGEMENT SYSTEM 

• Active participation in the review & initial assessment of various functions, related constraints and challenges. Such reviews may require analysis of data from various sources and discussions with multiple stakeholders.

 

• Based on reviews and deliberations with various stakeholders, explore solutions leveraged with emerging technologies, understand them and carry out initial assessments for its adequacy against identified challenges.

 

Active participation in execution of emerging technologies based solutions which can provide edge to various functions in the refinery.

• Review all plant processes and advise on courses of action for the improvements.
• Review all the plant processes and identify the challenges.
• Coordination with all departments like Operations/Instruments (ISV), IT and vendors.

 

Collate data from past shutdowns/ Turn arounds, analyse them and explore ways for improvements with respect to Safety, effectiveness, productivity of deputed resources, inspection, monitoring of activities etc. which may be helpful in timely/ before time completion of the job. 

• Analyse data from various sources, identify areas of improvements and explore effective solutions.

 

Getting inputs related to Opex from all departments

Getting inputs on highlights, key challenges and focus area in refinery 

 

Prepare performance report to apprise management 

Coordinate with all departments to prepare refinery ABP Opex  Prepare tracking and variance analysis of refinery Opex Review of stock level for inventory control for MRP items of Chemicals & Catalysts Prepare Key highlights, Focus area, challenges in Refinery along with key critical performance indicators, KPIs  Systems, Policies & Procedures: To create a management framework in ISO 50001:2018 with the capability to achieve targeted gross margin performance improvement in Energy. Initiate development activities to enhance the skill levels  To develop, follow & improve Opex monitoring system Ensure Process is followed as per standard practice Ensure change requests are scrutinized and prepared in line with procedures. Management : To ensure achievement of targeted outcomes as efficiently as possible while at all times complying with process design standards & Statutory regulations

Review the performance and ensure timely action for optimal performance.

 

Ensure approvals of change proposals are obtained in an efficient manner.

 

Guide on conducting the test runs & preparation of test run / troubleshooting reports and finalize / issue performance reports. ENVIRONMENT MANAGEMENT SYSTEM Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations. To ensure adherence to the all health, safety, and environment systems during all process  activities General awareness on Environment Management in Refinery Operations Implementation of environment management procedures like Hazardous / Non Hazardous waste management OHSMS

HSEF - Care & Welfare:  To achieve a safe and healthy work place.

Authority:  To stop any unsafe job

Review of Safety Audit observations and firm up the course of actions for rectification Based on recommendations of the Safety audit reports , incident reports & root cause analysis, Initiate plant change modifications to improve safety in operations Monitor compliance with the controls Identify opportunities for enhancing HSEQ performance Ensure that all legal obligations are fulfilled within due time limits. EnMS  50001:2018

Energy Management systems ISO 50001:2018

 

Awareness about Energy policy, significant energy uses, Energy objectives and Energy Management System (EnMS)

In the capacity of Energy Manager; 
• Initiate activities to improve monitoring and process control to reduce energy costs.
• Analyze equipment performance with respect to energy efficiency.
• Ensure proper functioning and calibration of instruments required to assess level of energy consumption directly or indirectly.
• Establish a methodology how to accurately calculate the specific energy consumption of various products/services or activity of the refinery.
• Develop and manage training Programme for energy efficiency at operating levels.
• Develop integrated system of energy efficiency and environmental up gradation.
• Co-ordinate implementation of energy audit/efficiency improvement projects through external agencies.
• Establish an improved data recording, collection and analysis system to keep track of energy consumption.
• Prepare a scheme for efficient use of energy and its conservation and implement such scheme keeping in view of the economic stability of the investment.
• Establish and/or participate in information exchange with other energy managers of the same sector through association

 

Monitoring and controlling of EnPIs, variables, baseline, Objective/ Targets & Management programs (Energy action plan) and Energy performance as applicable PROCESS SAFETY MANAGEMENT PSM

Knowledge of Process Safety Management elements and procedures. (Process Safety Information and Process Hazard Analysis).

Maintain upto date list of chemicals, P&IDs, Cause & Effect Diagrams, Interlocks, alarms, 

Ensure Management of change process is followed at the area.

Tracking of MOC HAZOP recommendations.

Participate in Process Hazard Analysis (PHA) studies, Pre-Start up Safety Reviews (PSSR)

Participate / Lead root cause analysis, process near miss & Incident investigations.

Lead MOC HAZOPs studies.

Review and update Standard Operating Conditions / Integrated Operating Window.

Graduate Chemical Engineer