Administrative Assistant – CRM & Data Management

Position: Administrative Assistant – CRM & Data Management

Salary: USD $1.2k - $1.4k / month

Working hours: EST day shift (8h / day)

Candidates location: Latam

• Please, upload your resume in English

About the company

This company is a fast-growing executive search firm that partners with venture-backed startups across the U.S. Their team helps high-growth companies find and hire top-tier talent for key leadership roles.

They’re now looking for a proactive and detail-oriented Administrative Assistant – CRM & Data Management.

Key Responsibilities

• Maintain internal dashboards and outreach lists

• Keep CRM (e.g., HubSpot) organized and up to date

• Build and maintain clean, segmented contact lists

• Remove duplicates and standardize CRM data

• Support basic automations and workflows inside the CRM

• Help document internal processes

• Assist with general admin tasks like spreadsheets, file organization, and internal tracking

Must-haves

• Experience with CRM (hubspot)

• High attention to detail and organization

• Tech-savvy and quick to learn new tools

• Very receptive to feedback and seeks feedback

• Accountable to mistakes and honest with that. Open to ask for help.

• Strong judgment and ability to work independently

• Comfortable using Notion, Slack, Google Sheets, and email tools

Nice-to-haves

• Previous work with startups or fast-paced environments

• Experience working as CRM coordinator