Administrative Coordinator I - Arts and Sciences, Statistics and Data Science
Jolley Hall
Washington University in St. Louis
At WashU, we’re connecting learners, thinkers, leaders and doers who inspire each other to ask big questions and find real solutions — together.Primary Duties & Responsibilities:
Provide comprehensive administrative support to ensure the efficient operation of the administrative office and entire department. This includes managing the department calendar, scheduling meetings, assisting callers and visitors, typing correspondence, and maintaining files. Distribute mail, order supplies, furniture and equipment. First point of contact for all vendor relationships within the department. Manage and maintain effective communication with vendors and university partners like Procurement and Accounts Payable. Facilitate the initiation of new contracts and ensure prompt resolution of all issues that arise.
Manage the Statistics and Data Science Department website (including updating lists of department faculty, graduate students, visitors, and staff, as well as updating the lists of seminar talks), update graduate and undergraduate pages, and write updates on department activities.
Responsible for coordinating department events (i.e. awards ceremonies, seminars, and conferences) including reserving rooms, creating flyers, sending event reminders to various distribution lists, ordering food and pre/post clean up services.
Schedule classrooms for all department events and temporary offices for visitors. Coordinate routine building repairs, maintenance, cleaning, ordering of keys, equipment servicing, etc. Manage departmental email accounts by responding to general inquiries.
Assists Chair and Faculty Search Committees with searches for postdoctoral lecturers and tenure track faculty; posts the positions and job advertisements on various recruitment sites and portals; compiles materials for Affirmative Action Committee.
Perform basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Normal office environment
Ability to travel to various on- and off-campus locations
Physical Effort
Typically working at desk or table
Repetitive wrist, hand or finger movement
Occasional lifting (25 lbs or less)
Equipment
Office equipment
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
Work Experience:
Skills:
Driver's License:
Education:
Bachelor's degree
Certifications:
Work Experience:
Skills:
Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software ProgramGradeG07-HSalary Range$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
AccommodationIf you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.Tags: Classification Excel Statistics Travel
Perks/benefits: Career development Competitive pay Conferences Equity / stock options Flex vacation Gear Health care Insurance Travel Wellness
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