Manager, Pitch Strategy

Company Description

Publicis Groupe, known for its award-winning creativity, best-in-class technology, digital and consulting expertise, is the world's third largest communications group. With 80,000+ colleagues in over 100 countries, the Groupe has four Solution hubs: Creative with Publicis Communications, Media with Publicis Media, Digital business transformation with Publicis.Sapient, and Health & Wellbeing with Publicis Health.

The Operations team supports all large Global, regional and local market pitches in the areas of pitch logistics and operations, as well as maintaining (a recently built) self-serve function for markets to run smaller regional and local pitches independently. The team spans three regions, UK, US and APAC. Core responsibilities will include opportunity due diligence, managing RFI responses, project management and assisting in maintenance/content refresh of our self-serve function.

Job Description

• Project manage pitches - support the end-to-end management of pitch processes including pitch folder setup, TEAMS channels, setting up timing/project plans, diarizing important meetings, aligning on ways of working, sourcing content, supporting work streams, and overall pitch logistics.
• Coordinate Request For Information (RFI) responses for key pitches, working with key stakeholders and local markets to source and verify data, ensuring all information is accurate and up to date, coordinate market outreach, etc.
• Coordinate the completion of Request of Proposal (RFP) components by helping gather data and content from the internal hub and external resources, verify accuracy, and proof-read for submission.
• Conduct market and competitor research using industry sources i.e. COMvergence, RECMA, and other third-party sources.
• Partner with our pitch experience leads to plan and execute virtual, hybrid and in-person meeting scenarios to deliver high quality experiences. From selecting the correct meeting space, ensuring we have the correct tech-setup, identifying furniture and decorative elements for the space, vendor outreach, catering selection and more.
• Source and compile biographies/profiles for key meetings and pitches into templated decks and leverage artificial intelligence to expedite workflows and processes.
• Support with the refreshing of collateral in our content library.
• Assist with the Close-Out process, ensuring our Business Development leads accurately complete the required documentation to share key learnings and resources.
• Embrace the use of AI, such as Chat GPT in pitch workstreams, were appropriate.
• Support team on automation journey for quantitative data requests.
• Work closely with design team and pitch leads to develop pitch collateral and distribute across markets.
• Build strong relationships with our Business Development Community and Local Market contacts.
• Support global Business Development and Operations with ad-hoc requests.

THE PERSON

• Willing to take on new challenges
• Have well-honed project management skills, to ensure accurate delivery of projects on time Process-driven and always looking to identify new ways to do things better.
• Confidence to recommend improvements to processes and ways of working.

Qualifications

• 4+ years' experience in the Advertising Industry (Media, Creative or Production) or in a project management or operational role in a different industry sector
• Proficient in Microsoft Office suite, including MS Excel and MS PowerPoint. Experience of InDesign and Photoshop would be an advantage
• An experienced user of Teams video conferencing
• Knowledge in project management tools such as Monday.com
• Role is Chicago based, may require small amounts of travel to support pitch meetings

Additional Information

All your information will be kept confidential according to EEO guidelines.

Consistent with applicable law, compensation will be determined based on the qualifications of the applicant along with the requirements of the position, and we reserve the right to modify this pay range at any time. We anticipate the application deadline for this job posting will be 9/4/2024.

Our Publicis Groupe motto "Viva La Différence "means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on encouraging belonging and creating equitable &inclusive experiences for all talent.

Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and allow every person to grow. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact hrcompliance_usms@publicis.com.

Veterans Encouraged to Apply

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