Assistant Director for Data and Annual Giving, Texas McCombs

Job Posting Title:

Assistant Director for Data and Annual Giving, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.

For more information about Texas McCombs please visit: https://www.mccombs.utexas.edu/

Purpose

The Assistant Director will manage annual giving and gift/pipeline analysis, assist with gift stewardship, execute on internal communications related to giving, and serve as liaison to business office

Responsibilities

• Annual giving: Develop strategy for and lead 40 for Forty Campaign(s), student giving campaigns, Thanks Day, and any additional related annual giving events. Manage communications for the annual giving program for McCombs. Partner with central Annual Giving team to execute a robust annual giving strategy aimed at elevating participation and engagement; Assist Senior Associate Director of Development Marketing for all direct marketing associated with all annual giving; Direct additional campaigns to increase annual giving on certain key initiatives, including, but not limited to, key cities, scholarships, facilities, etc.
• Data analysis: Review fundraising data and prepare forecasting and pipeline reports on a regular basis for the development team; Analyze incoming gifts and pledges at the annual giving levels for leads on leadership and major gift prospects; Work with departments to communicate and steward new gifts, gather information on usage and define funding needs. Manage matching and pledge trackers for specific initiatives and special projects, as needed.
• Communications: Serve as database expert for mailing lists, including, but not limited to, proper activity codes, updating addresses, and providing usable mailing information for the requesting parties. Manage appropriate external acknowledgment of and internal communication of annual gifts. Serve as liaison to McCombs’ Business Office and the Office of the Dean on gift information. Pull reports based on giving and/or mailing needs.

Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in applicable field or equivalent combination of education and experience.
• 5 years of related experience.
• Proficiency in Excel/pivot tables.
• Proven track record of external client/donor communications and customer service.
• Experience with data analysis, Customer Relationship Management software, and reporting insights to stakeholders.
• Proven ability to exercise high levels of discretion and judgement, providing practical solutions in the resolution of complex issues.
• Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment.
• Demonstrated success in managing relationships with multiple stakeholders and navigating matrixed organizations to accomplish program goals.
• Demonstrated success in process improvement and project management.
• Effective communication skills and ability to work both independently and as a member of project teams.
• Demonstrated experience with Microsoft Teams, Zoom and/or other remote communication technologies.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Knowledge of higher education landscape
• Knowledge of annual giving operations, trends, best practices and an understanding of necessary steps needed to expand donor participation

Salary Range

$60,000 – 65,000 + depending on qualifications

Working Conditions

• Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation.
• Some evening and weekend hours may be required during peak periods and special events.
• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
• This is an Austin, TX-based position.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.