Analyst Data and Reporting (HRIS)

Analyst Data and Reporting (HRIS) - (240002HW)

Description

 Job Overview
The Analyst Data and Reporting (HRIS) will provide day-to-day support for HR systems, including advanced reporting, troubleshooting and various analysis as well as resolving support issues by working directly with both internal and external customers. The incumbent will fulfill report requests for the Human Resources department and other business units. The incumbent will drive the successful delivery of accurate human capital metrics for the business and ensure data integrity for all HR systems. Develop and implement databases, data collection systems, data and predictive analytics and other strategies that optimize statistical efficiency and quality. The incumbent will drive the successful delivery of accurate human capital metrics for the business and ensure data integrity for all HR systems. The Analyst, Data and Reporting Analyst (HRIS) will also be responsible for documenting system processes and procedures and assist in the training of end-users.

Position Description

Essential Duties and Responsibilities

Development

• Develop and maintain standard reports, metrics and dashboards to support the needs of the business
• Automate, generate, analyze, and distribute recurring HR metrics and ad-hoc reports to the appropriate stakeholders
• Maintain, and respond to data and open records requests, etc.
• Design, write, maintain, and support a variety of reports or queries using appropriate reporting tools, including quarterly matrices; assist in the development of standard reports for ongoing customer needs
• Develop and maintain means for data and dashboards to be readily accessible to stakeholders
• Perform User Acceptance Testing (UAT) for all process and system updates and document testing results for director review
• Maintain data integrity in HR systems by conducting routine audits, analyzing and updating data where appropriate
• Document and maintain thorough processes and procedures related to data and reporting through creation of FAQs, standard operating procedures and job aids. Monitor all documentation and ensure accuracy of information
• Reconcile and update system fields and tables associated with business operations
• Recognize, follow and analyze trends in HR transactions to identify patterns, risks and opportunities for the business
• Research historical data and identify trends and present timely reports of how trends will influence and drive business decisions
• Routinely examine methodologies to processes to improve the transformation and curation of HR data and continuously improve predictive accuracy
• Mine and aggregate data from various sources (HRIS systems, Applicant tracking, Learning Management, Benefits Vendors, Engagement Survey Vendor, Exit Survey, etc.)
• Identify correlations and patterns in complicated datasets; validate and reconcile data; understand and explain variances
• Collaborate with HR colleagues, subject matter experts and/or stakeholders to identify reporting needs and leverage HRIS systems to provide data support and expand the HR reporting function
• Evaluate and automate processes, data sources and reports to improve the organization's ability to measure programs and outcomes
• Prepare presentation-ready reports that are visually appealing and easy to follow for all audience types
• Develop business solutions and connect workflows and applications with HCM and other databases

Support

• Train team members or stakeholders on procedures, processes or HR updates and in navigating through databases or dashboards
• Assist with overseeing position control, ensuring position, classification and organizational structures are recorded and related databases are administered and maintained
• Provide support and assistance in resolving complex HR data questions and issues before escalating to next level
• Participate in the development of department goals, objectives and systems
• Assist with implementation of system projects, enhancements/upgrades
• Provide ongoing assistance concerning continuous improvement of workflow processes
• Maintain and update HR SharePoint and website as needed

Supervisory Responsibilities

• None

 

Qualifications

 Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• Bachelor's degree in Math, Statistics, Computer Science, HR or related field
• Minimum of 2 years experience importing data for use in reporting software, spreadsheets, graphs, and flow charts
• Minimum of 3 years of combined experience in the following areas: report writing, data administration and analysis, HRIS, or similar system experience, and training
• Experience in Human Resources business operation preferred
• Demonstrated knowledge of Power BI
• Demonstrated knowledge in writing SQL queries for data analysis preferred
• Demonstrated knowledge of HCM System
• Proficiency in MS Office skills (e.g. Word, PowerPoint) with advanced knowledge of Microsoft Excel (pivot tables, vlookup, and other advanced Excel functions and formulas)
• Proficiency in problem analysis, issue resolution, planning and time management
• Excellent administrative and organizational skills with the proven ability to take initiative to complete assignments and responsibilities on time
• Excellent communication skills, both verbally and in writing
• Ability to manage multiple priorities at the same time
• Ability to work in a fast-paced office environment
• Ability to work independently and under minimal supervision
• Ability to maintain confidentiality information, professional demeanor under pressure, and effectively work with employees at all levels

Physical Requirements/Working Conditions

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms.

The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress.

Additional Information

• May work prolonged or irregular hours and must be able to maintain emotional control under stress. This position may require travel to various campuses, district meeting sites and conferences/meetings. This position may require the employee to work nights and weekends. The work environment has frequent interruptions. Rescheduling and rearranging matters to meet unexpected changes is frequently required.

 

Primary Location

: TEXAS-SUGAR LAND

Work Locations

: ADMINISTRATION BUILDING 16431 LEXINGTON BLVD.  SUGAR LAND 77479

Job

: Staff

Organization

: DEPARTMENTPosition Calendar: 238JULSchool Year:2024-2025Schedule: Full-timeSalary Grade: 204

Unposting Date

: Oct 8, 2024, 4:59:00 AM