Director of Finance and Administration, Department of Computer Science

Job Posting Title:

Director of Finance and Administration, Department of Computer Science

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Hiring Department:

Department of Computer Science

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Dec 20, 2024

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

This position will support the university’s Department of Computer Science (UTCS), which boasts a top ten ranking from US News and more than 6,500 students across all programs. This places UT among the most significant intellectual hubs for computer science research and education anywhere in the world. UTCS has a close relationship with Austin’s thriving tech culture and works at the forefront of fields such as artificial intelligence, robotics, quantum computing, and cybersecurity.  UTCS is seeking a Director of Finance and Administration who can bring exceptional managerial and accounting skills to help manage the needs and demands of a complex and growing academic organization.

Purpose

The Director is a key member of the Computer Science leadership team, responsible for overseeing the administrative, financial and human resources functions, in addition to working closely with the chief of staff and chair on developing and implementing strategies to meet the vision and mission of the department.

Responsibilities

• Manages administrative functions for a large academic unit and organized research centers, including business affairs, accounting, human resources, and administrative staff (9 direct and 2 indirect reports). Provides a high level of support for faculty, staff, and students in the academic department.

• Coordinates, prepares, and maintains annual departmental budgets. Tracks departmental fiscal activities and analyzes financial data. Prepares the departmental instructional budget projections for the College of Natural Sciences. Oversee and tracks departmental accounting functions, develops, and creates reports for the Chair, Chief of Staff, and Associate Chairs. Supervises and contributes to the creation and maintenance of budgets for special projects, including but not limited to the online master's programs and the Machine Learning Laboratory. Performs reconciliation of departmental accounts.

• Coordinates the Purchasing and Accounting interface, facilitates processes and communications. Provide oversight for HR operations, including recruitment of faculty and staff.

• Coordinates and prepares all documentation associated with faculty recruitment, prior approval requests, post-tenure and 3-Year Reviews, instructional leaves, visas and all other material required. Oversee and manages faculty appointments, endowments, and faculty fellowships. Coordinates and prepares annual college endowment reports. Oversee external and internal fellowships and awards. Oversee faculty recruiting and hiring process for tenure/tenure track and professional track faculty.

• Acts as the principal expert for the department for the Handbook of Operating Procedures and Handbook of Business Procedures and all other college and university policies and procedures. Coordinates and prepares various university reports as required. Serve as liaison between department and other UT offices. 

• Supervises departmental grant administrators.

• Oversight of on-boarding of new employees.

• Acts as the electronic office manager - updates units and contact system, maintains electronic desks and views on the university accounting system. Attend university and college meetings to complete projects and keep abreast of new policies and processes. Represents the Chair or Chief of Staff on occasion as needed.

• Other related functions as assigned.

Required Qualifications

Bachelor’s degree. Progressively responsible experience managing business affairs in a university setting (faculty recruitment, accounting, human resources, etc.). Experience in budgeting and forecasting, accounting, reporting, internal control and compliance, and human resources. Excellent written and oral communication. Exceptional critical thinking skills. Proven discretion and ability to make independent, high-level decisions quickly and successfully. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Graduate degree in business administration or accounting. Ten years of experience overseeing staff working on complex faculty and financial related tasks. Extensive comprehensive knowledge of UT budgetary, accounting, and faculty procedures. Extensive experience with budgetary and financial functions associated with state, endowment, and discretionary funds.

Salary Range

$130,000+ + depending on qualifications

Working Conditions

• Standard Office Environment

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled into your application. The application is one page, and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.