Data and Informational Management Assistant (Data Assistrant)

Organization - People in Need

Job Title – Data and Informational Management Assistant (Data Assistant) 

Duty station - Chisinau, Moldova

Salary range – 12.920,00 - 18.620,00 MDL gross

Based on the assessment of the candidate's knowledge, skills, abilities and previous experience.

Application Deadline – November 22, 2024, by COB.

Education & Work Experience

Qualification:

- completion of Bachelor’s degree, Master’s degree in Data Management, Information Technology, Statistics, or a related field. Relevant vocational training or certifications in data entry/management may be considered.

- minim. 1 years of experience in data entry, database management, or a similar role, preferably within an NGO

or humanitarian organization;

-  familiarity with tools such as activity Info, KoBo Toolbox, Excel, Power BI, or similar platforms;

- proven experience in working with large datasets and ensuring data accuracy.

- strong attention to detail with a commitment to maintaining data accuracy and consistency.

- ability to work collaboratively in a team environment and communicate effectively with both colleagues and

external partners.

- good organizational skills, with the ability to manage multiple tasks and meet deadlines.

- flexibility to adapt to changing circumstances and respond to emerging needs.

- willingness to travel frequently within Moldova, including to remote locations.

- languages – English/Romanian/Russian - Fluent in all aspects

Type of contract - Employment contract; Full-time work

Expected Duration of Assignment - 15/11/2024 - 30/09/2025

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position overview: 

The Data Assistant plays a key role in supporting the data management processes within the MEAL department, contributing to accurate data entry, cleaning, and organization across various PIN projects. The Data Assistant is responsible for assisting in the daily handling of data, including maintaining databases, ensuring the quality of data collected in the field, and supporting the preparation of data for analysis and reporting.

Main Duties & Responsibilities:

Data entry and management:

-   Perform timely and accurate data entry into relevant databases maintained, handle geographical, social financial and personal data in, e.g. ActivityInfo, KoBo, based on internal information, data collected in the field and partner reports, ensuring compliance with internal standards.

- Assist in the cleaning and validation of incoming data to ensure it meets quality control standards, flagging any inconsistencies or issues to the Data Officer and/or Coordinator.

- Help maintain updated records and data logs, ensuring that all digital files and databases are well-organized, stored and regularly backed up.

- Support the creation and maintenance of project spreadsheets, ensuring that all required fields are filled out correctly, and discrepancies are addressed promptly.

Support to MEAL (monitoring and evaluation) and Programme Team:

-   Assist the Data & CFRM Unit in preparing data sets for analysis and reporting, organizing raw data into clear and usable formats. Extract knowledge from data acquired in form of statistics or reports; support other staff of MEAL department with producing reports and/or inputs to the different MEAL related deliverables, e.g. verification exercises, baseline, PDM/PIM, endline, evaluations, including preparing reporting templates and procedures.

- Provides regular update on different components of the project based on database information, including preparing inputs to Indicator Tracking Tool (ITT) and/or acting as ITT focal point responsible for consolidating data from different departments and partners.

- Help create custom lists, generate preliminary reports and statistics based on incoming data and prepare summaries as needed for internal reviews for different departments such as MEAL, Programmes, Finance, Logistics and partner feedback sessions.

- Support the Data & CFRM Unit in creating data visualizations and reports for internal and external stakeholders, using tools like Excel and Power BI. Supports other staff of MEAL department in data collection process, including preparation of KoBo questionnaires and maintaining PIN Moldova KoBo account, sampling, preparation of movement plans, oversee from the technical perspective data collection process, including daily monitoring of data entry process performed by enumerators.

- Participate in field visits, as needed, to support data collection processes in the field and/or via phone and provide on-the-ground assistance to PIN and partners’ project teams to improve the overall quality of collected data.

Coordination and partner support:

-   Assist in communication with partners regarding data entry issues, troubleshooting technical challenges, and escalating more complex issues to other members of Data & CFRM Unit.

- Collaborate with field staff to ensure that all data collection protocols are being followed and

provide support in collecting and transferring data from the field to central databases.

Capacity Building:

-   Participate in training sessions on data collection tools (such as KoBo or ActivityInfo) and provide support to colleagues and partners when necessary.

- Maintain a strong understanding of data protection and privacy principles and support the Data & CFRM Unit and MEAL Department in ensuring compliance with PIN’s data protection policies.

- Learn new tools on the go, apply new solutions to day to day data problems.

Qualification:

Education:

-  Completion of Bachelor’s degree, Master’s degree in Data Management, Information Technology, Statistics, or a related field. Relevant vocational training or certifications in data entry/management may be considered..

Work Experience:

-   minim. 1 years of experience in data entry, database management, or a similar role, preferably within an NGO

or humanitarian organization;

-  familiarity with tools such as activity Info, KoBo Toolbox, Excel, Power BI, or similar platforms;

- proven experience in working with large datasets and ensuring data accuracy.

- strong attention to detail with a commitment to maintaining data accuracy and consistency.

- ability to work collaboratively in a team environment and communicate effectively with both colleagues and

external partners.

- good organizational skills, with the ability to manage multiple tasks and meet deadlines.

Interested applicants must submit the following:

-        Cover Letter (in English)

-        Full CV (in English)

-        Contacts of three references (could be included the supervisor in the most recent work assignment).

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data