Administrative Assistant - Data Management Expertise (ZR 18115 JOB)

This is a remote position.

Schedule:

• Full time  ( 35 hours/week), fixed schedule 8:00am to 5:00 pm 
  

Client Timezone: Australian Eastern Standard Time (AEST)

Client Overview

Join a thriving plumbing and maintenance company serving real estate agents in Melbourne, Australia. This dynamic business is in an exciting growth phase, expanding its fleet and team to meet increasing demand. As they implement cutting-edge job management software and a new app, they’re seeking a detail-oriented professional to streamline their administrative processes and support their ambitious expansion plans.

Job Description

As an Administrative Virtual Assistant, you’ll be the linchpin of our office operations, handling crucial data management tasks that directly impact our field team’s efficiency. You’ll work with state-of-the-art job management software, create visual aids to enhance our business processes, and play a key role in our document workflow. This position offers a unique opportunity to grow with a forward-thinking company, allowing you to showcase your skills in data entry, presentation creation, and process improvement. Your contributions will be instrumental in enabling our field team to focus on delivering top-notch service to our real estate clients.

Responsibilities

• Transfer data from ServiceM8 job management software to Excel spreadsheets with meticulous attention to detail
  
• Design clear, impactful flowcharts and PowerPoint presentations to visualize business processes and data
  
• Convert written content from Word to Excel, adding necessary codes for system integration
  
• Prepare CSV files from Excel data for seamless upload to job management software
  
• Process and upload incoming email work orders to our job management system
  
• Assist with various administrative tasks to support business growth and efficiency
  

Requirements

• Proficiency in Microsoft Office suite, particularly Excel, Word, and PowerPoint
  
• Strong data entry skills with a keen eye for detail and accuracy
  
• Ability to create visually appealing and informative flowcharts and presentations
  
• Experience with CSV file formats and basic data manipulation
  
• Excellent written and verbal communication skills in English
  
• Self-motivated with the ability to work independently and follow detailed instructions
  
• Adaptability and willingness to learn new software systems, including job management tools
  
• Comfortable working remotely and aligning with Australian Eastern Standard Time (AEST)
  
• Commitment to maintaining confidentiality of client and business information