C003900 IKM - Coordinator (Data Management) (NS) - TUE 31 Dec

Deadline Date: Tuesday 31 December 2024

Requirement: IKM - Coordinator (Data Management)

Location: Brussels, BE

Full Time On-Site: No

Time On-Site: 50%

Total Scope of the request (hours): 1672

Required Start Date: 17 February 2025

End Contract Date: 31 December 2025

Required Security Clearance: NATO SECRET

Duties and Role:  

• Support the NCI Agency wide Knowledge, Information and Data Management initiatives from an administrative coordination and management perspective including, but not limited to, workshops and meeting preparation, moderation, minute and actions recording etc;
• Support the activities to establish, control and manage Agency-wide processes for the Data, Information, Knowledge Management, including, but not limited to, the development of Agency directives, Process Description Execution Document (PDED) and supporting Standard Operating Procedures (SOP)
• Coordinate and follow-up on the execution and monitoring of activities in the Data, Information and Knowledge Management initiatives process (provide regular feedback to the process owner and line management), including, but not limited to: Identification and management of the process interfaces, input and outputs; Identification and implementation of process enablers;
• Support, and somewhat lead under the overall supervision of the Branch Head, the overall Data and Information control work, also, in line with the European General Data Protection Rules (GDPR) and other National data and information protection requirements that may arise.
• Support, and somewhat lead under the overall supervision of the Branch Head, any data mapping efforts that may be required to assure National and International compliance to data protection.
• Contribute to the conduct of regular surveys on IKM assets;
• Contribute to the yearly assessment of IKM programme maturity;
• Coordinates office activities.
• Coordinate and manage the IKM sections battle rhythm and routine activities against IKM multiyear Strategy and Plan.
• Manages IKM Sections tasker actions and assures internal IKM teams status awareness
• Liaise with other Agency organizational elements and external contractors in support of IKM deliverables.

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A relevant Secondary Education
• At least 3 years' experience in Data, Information, Records, Knowledge and/or Content Management.
• Advanced experience in SharePoint, administration and front-end SharePoint and web management
• Extensive knowledge and experience (4+ years) in the use of Microsoft office automation packages (Word, Excel, PowerPoint and Access or other database application);
• Proven ability to communicate effectively orally and in writing with good briefing skills
• Prior experience of working in an international environment comprising both military and civilian element;
• Knowledge of NATO responsibilities and organization, including ACO and ACT;
• Prior experience in Data, Information and Knowledge Management
• Wide experience in office communication and information systems.
• High level of organizational, coordination and communication skills.