Data Management Specialist

Position Title & Department:

 Data Management Specialist; Sponsored Programs Posting #

5120

Department Description:

The Office of Sponsored Programs at USD partners with faculty, administrators, and graduate students to provide a variety of pre-award services for externally-funded projects.
These services include concept development and identification of potential extramural funding sources, proposal and budget preparation, and the submission of innovative, high-quality, competitive proposals. Our team is committed to providing quality service and support to the university community.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This is a part-time temporary, non-benefit-based position with an anticipated end date of May 31, 2025. The appointment is renewable at the discretion of the University and dependent upon performance and continued funding.

The Office of Sponsored Programs is seeking a detail-oriented and organized Data Management and Reporting Specialist to join our team. The ideal candidate will be responsible for accurately entering, updating, and maintaining data in various systems. In addition, the specialist will prepare and generate reports, analyze data, and ensure that all information is accurate and up-to-date.

Duties and Responsibilities:

• Enter, update, and maintain data in databases and spreadsheets.
• Generate and format reports based on specific requirements and timelines.
• Analyze data trends and assist in the preparation of data-driven insights.
• Verify the accuracy of data to ensure high-quality reporting.
• Assist in process improvements for data collection and reporting.
• Maintain confidentiality and adhere to data protection regulations.

Special Conditions of Employment:

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications:

• Bachelor's degree from an accredited college or university required. Preferred degrees from an accredited college or university include: BS/BA Industrial & Systems Engineering, MS in Applied Data Science, MS in Accountancy, MBA in management science with business analytics or finance concentration, MS in Business Analytics, MS in Finance.

Preferred Qualifications:

• Previous experience in data entry, reporting, or analytics.
• Familiarity with data visualization tools or reporting software.

Performance Expectations - Knowledge, Skills and Abilities:

• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel or similar data management software.
• Experience with data entry and report generation.
• Excellent organizational and time-management skills.

Posting Salary:

$28.00 to $30.00 per hour

The salary range provided in this posting reflects what we reasonably expect to pay for this position.  Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.

Special Application Instructions:

Resume and Cover Letter Required

Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers’ review.  If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.

Additional Details:

20 Hours per week

Closing date: Open until filled

Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.

The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.

The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.