Senior / Executive - Master Data Management

Job Purpose

Master Data Management is the core process to manage, centralize, organize, categorize, localize, synchronize, and enrich master data according to the operational strategies of the company. It manages and oversees the data source of information for SMRT’s inventories.
Policy Management is the process of creating, implementing and maintaining policies and procedures within the organization. Effective policy management is to ensure that policies are reviewed and promulgated timely.

Responsibilities

The Executive/ Senior Executive’s roles and responsibilities encompass the following key areas:

Material Data Management
1. Manage Resource Library (Material Catalogue)

• Develop learning resources for stakeholders
• Conduct engagement with stakeholders to ensure they are kept abreast of latest guidelines
• Utilize appropriate tools to encourage knowledge retention
• Upkeep latest information in the intranet

2. Support Material Catalogue Tasks

• Review the submission from stakeholders for material creations and amendments
• Maintain the material catalogue database in SAP Material Management (MM)
• Housekeep databases to remove duplicated, outdated or irrelevant information
• Ensure data integrity and quality in the material catalogue database
• Provide mentorship to cataloguers

Supply Chain Policy Management
3. To support the department in the formulation, implementation and administration of policies

• Support, formulate and implement supply chain management policies, frameworks and processes, including material planning, warehouse operations, freight, distribution & transportation, repair management, safety, etc
• Ensure policies, frameworks and processes implementations meet the operations of the department while ensuring sufficient compliance & governance are in place
• Administer and ensure review of the policies, frameworks and processes are up to date and in alignment to Company and/ or relevant regulations
• Advise relevant stakeholders, including business units on the relevant policies to enhance overall efficiency in the Company’s practices and processes
• Leverage on data to maintain oversight and use appropriate approaches to formulate policies, frameworks and processes

Operational and Metric Performance Monitoring
4. Perform Data Analysis

• Identify anomaly of data, and conduct data mining activities to identify trends, patterns and correlations
• Interpret data, analyze results using statistical techniques and provide ongoing reports on data from logistics, planning and material data teams
• Develop dashboards to gain real time insights, provide data visualization to help stakeholders better understand the data and trending
• Work with stakeholders to develop tracking mechanisms
• Develop plans, policies and procedures to improve performance

5. Perform Continuous Improvement Tasks

• Recommend and employ ways to eliminate gaps and weaknesses in current operations
• Implement innovative solutions that address internal customer’s needs
• Streamline processes to improve productivity and efficiency
• Work with colleagues at organizational level to develop innovative solutions for driving change e.g. KAIZEN initiatives

Others
6. Any other additional duties as assigned by the Supervisor

Qualifications & Work Experience

• Degree in Supply Chain, Engineering, or relevant field
• Experience in SAP MM module
• Knowledge of IBM Maximo system will be an advantage
• Proficient in MS Office 365
• Knowledge of ISO standards
• Proficient with Data Visualization tools
• Knowledge of Logistics, Planning, Maintenance, Quality and Procurement function
• Knowledge of spare parts supply source

Skills

• Good in communication skills (written and verbal)
• Good in critical thinking and analytical skills
• Savvy in search engines (e.g. Google)
• Able to quickly adapt and learn new skills
• Ability to follow through task/ project completion with minimum supervision
• Process good judgement, consistency, and ability to achieve results with accuracy
• Demonstrate resourcefulness and creativity when working on data manipulation with common and basic tools likes excel, text editors
• Ability to plan, multi-task and manage time effectively

SMRT Trains Ltd was incorporated in 1987 and operates Singapore’s first mass rapid transit system. Today, we manage and operate train services on the North-South Line, East-West Line, the Circle Line, the Thomson-East Coast Line, and the Bukit Panjang Light Rail Transit. With over 5,000 employees, more than 250 trains, and 141 km of rail tracks across 108 stations, we serve millions of commuters daily.