Secretary - Applied AI

Tasks

• Arrange conference rooms video conferencing and travel
• Book and confirm reservations flights hotels and car transfers
• Close files and archive documents
• Coordinate internal and external client meetings
• Format and submit bids pitches and documents
• Handle email correspondence and routing
• Maintain CVs on CV Bank and website
• Maintain InterAction contact management
• Manage RSVP for events
• Manage document management and electronic filing
• Manage fee earners diaries
• Manage new client matter opening
• Monitor meeting responses and provide materials
• Prepare WIP reports
• Prepare agendas presentations and meeting papers
• Process travel invoices and expense claims
• Proofread letters and correspondence
• Respond to and file emails for fee earners
• Schedule appointments and meetings
• Submit invoices for payment and monitor progress
• Support time recording and reporting
• Update SharePoint intranet pages

Perks/Benefits

• Bonus based on role level
• Hybrid working
• Pension contribution
• Private medical insurance

Skills/Tech-stack

Accounts Payable | Chrome River | Document Management | Financial Systems | InterAction | Microsoft Office | OCR | PDF | SharePoint