Administrative Assistant to Dean of Dual Enrollment and Early College

Tasks

• Assist with course scheduling and faculty onboarding
• Coordinate office daily operations
• Coordinate purchasing procurement contracts and travel reimbursements
• Coordinate student registration and program documentation
• Draft and distribute newsletters and marketing materials
• Draft edit and format correspondence reports and presentations
• Maintain confidential records
• Maintain departmental databases and records management
• Maintain grant files documentation and reporting materials
• Maintain updates to departmental webpages and digital platforms
• Manage calendars and meetings
• Plan orientation sessions information meetings and recognition events
• Prepare agendas and meeting materials
• Provide executive administrative support to dean
• Serve as primary point of contact
• Support Perkins V grant administration
• Support budget tracking and financial documentation
• Support partnership communications and outreach
• Track grant timelines deliverables expenditures and compliance

Perks/Benefits

• N/A

Skills/Tech-stack

Budget tracking | Calendar management | Database Management | Microsoft Excel | Microsoft Office | Microsoft Outlook | Microsoft PowerPoint | Microsoft Word | Procurement | Records management | Travel Coordination | Verbal communication | Written communication