Administrative Specialist (Enrollment Management & Student Affairs)
Tasks
- Answer questions and provide guidance on policies
- Compile information and produce reports tables and graphs
- Confirm reservations using Live25 and EzCater
- Coordinate student organization leadership meetings retreats and awards dinners
- Create RSVP forms and promote events
- Develop Microsoft Forms assessments
- Develop event marketing materials
- Develop student staff handbook
- Host and prepare student affairs programs
- Identify and resolve administrative problems
- Lead and support ad hoc projects
- Maintain knowledge of departmental goals policies and procedures
- Manage complex calendars and meeting schedules
- Manage office operations and room reservations
- Manage student affairs email inbox
- Plan and coordinate events
- Prepare meetings presentations and discussions
- Prepare presentation slides and communications
- Prioritize incoming work and follow up on deadlines
- Process travel reimbursements and purchase orders
- Register student organizations and update leader information
- Represent student affairs at events
- Review approve and order supplies and catering
- Support staff meetings and track action items
- Support student affairs diversity inclusion equity initiatives
- Support student organization transitions to Hopkins Groups and Live25
- Support student orientation registration and scheduling
- Write and maintain standard operating procedures
Perks/Benefits
- N/A
Skills/Tech-stack
Calendar management | Diversity & Inclusion | Diversity Inclusion And Equity | Email management | Event planning | Excel | EzCater | Financial administration | Hopkins Groups | Live25 | Marketing materials | Meeting coordination | Microsoft Forms | Microsoft Office | Office procedures | Operating procedures | Outlook | PowerPoint | Purchase orders | RSVP Forms | Report Writing | Standard Operating Procedures | Student affairs | Student orientation | Travel Reimbursements | Word
Education
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